Remote Printing – E-mail – Part 3 Printer POP3

(Unfortunately this is the second time I’m writing this as I trashed my database to correct an apostrophe problem before thinking about the post I’d just written…)

I’ve just switched hosts this week and was updating various settings in my network when I logged into the Kyocera Command Center and came across a page that I’ve probably seen before, but never understood what it could do. The Kyocera printer can listen to up to three POP3 addresses on a scheduled basis and print those emails out! Basically it does everything I’d written in Part 1 – for free and without me having to write/maintain/run it… So far though, I’ve only gotten it to print the attachments on emails – but that’s what I want it for.

Configuring Kyocera Printer POP3

Open Advanced -> POP3 -> User 1(, 2 or 3)

Edit the User page accordingly – ask your Host/ISP if you are unsure of any settings

advanced-pop3-user1

When complete, click Test to make sure the settings are working.  If they are you’ll see the following

pop3-test

Click “Back to the previous page” and Submit the page to save the settings.

Next, click on the General tab…

general-tab

and fill in the page with appropriate values

advanced-pop3

Submit the changes to save them

To test everything is configured correctly and that the printer is listening, send an email containing a single page PDF to the address specified on the User page.

The PDF should be printed – might take a few minutes depending  on the interval value you’ve specified.

Voilà!

Setting up email in the Kyocera Command Center

One of the reasons I purchased the Kyocera FS-1035MFP was due to the email functionality.

On the night I received the device and plugged it in, I tried to send a document via e-mail, only to receive an error report from the device stating that the device didn’t have smtp access. A bit of doh… moment there.

So at the weekend I set up the devices e-mail functionality. Log into the device on the IP address you’ve given it (In my case http://192.168.0.11). Click on Advanced and then SMTP. You’ll be presented with the below page – without the values filled in.

The next part requires a little bit of knowledge on email authentication and connection details. My web host doesn’t offer the ability to send e-mails without paying extra, so I send emails from my ISPs email address and receive on my usual addresses. To send email using my ISP, I have to authenticate using port 587, STARTTLS and the username and password supplied by the ISP. By default the Kyocera ships not using SSL, so if you need to use security (SSL), click on the link on the page “Select On for the SSL setting to use SMTP Security. Click here”. Pick the security settings you want in the page shown below and save (submit) the page. It’s likely the device will need re-starting to take on board that change. When you log in next time the address will be https://192.168.0.11.

Go back to the SMTP page and fill in your email details, then click test. If you get a success message, you know you’ve set it up correctly. Go to the bottom of the SMTP page and click save (submit). The next area on the SMTP page is for configuring the address which will appear in emails from your printer. E.g. Kyocera@abcd.com. The first time I set up the settings I chose a max email size of 5000KB, tried it out and found that a single side was larger than that. Hence it now reads 15000KB. Bear in mind that some email providers limit emails at 10 meg (7.5 + bloat). Save the page when happy. Feel free to fill in more on the SMTP page, but I haven’t bothered.

The next page is a link on the SMTP page – E-mail Recipient 1, 2 and 3. Each page represents an address which will receive a notification email on failure or at a specified point in time. Fill in an email address which will receive the notifications and choose the options you wish that address to be told about. E.g.

Click the send button to test it out and when happy save the page. Add more reciepients by selecting “E-mail Recipient 2” or “E-mail Recipient 3” if wanted and repeat the above.

That’s it! Your printer will now spam notify you when a problem occurs and you can also send scan emails from the device.

Kyocera FS-1035MFP Review

We print a lot of documents in our household – roughly six thousand pages a year.  When my previous employer decided to downsize, they got rid of a lot of furniture and equipment.  They were getting rid of a couple of printers, one being an HP LJ5 and I asked if I could take it.  We’d been having issues with the amount of prints being sent to the Canon IP5000 ink jet printer and the way the printer had to be accessed.  The Canon printer was connected to the network using a Netgear WGP606, but the number of times the printer wouldn’t respond started to get on everyone’s nerves…

I’d used HP for printing at work and was generally very happy to acquire it, especially for free!  It lived the remainder of its life in our sun lounge and probably printed over ten thousand prints while it worked.  The HP started to play up at the end of last year.  First of all it’d be a couple of pages here and there – 1 in 20.  They’d get crimped by the printer just at the end of the page.  At first it was a little wave, then it got worse and it’s finally been sent to the dump as it was becoming impossible to get good prints out of the printer.  The majority ended up jamming the printer and you’d have to stand next to it, pulling out the pages.  The HP probably died an early death because it was located in the sun lounge… Temperatures in the sun lounge the last two winters went below freezing.  It served us well though 🙂

So I had a task; Find a new printer – Now!  I had been given no requirements, other than the ones I wanted from it:

  • It had to cope with our six thousand pages a year
  • It had to be fast – one member of our family (who shall remain anonymous) hates to wait for things and gets very angry and technology if it takes longer than a few seconds
  • It had to be cheap to run
  • It had to be networked.
  • It had to duplex – or be upgradable to duplex
  • It had to scan documents – preferably to e-mail and a network drive

The key feature that isn’t listed above was colour.  Although colour is a nice to have, it’s not essential as the Canon (on its last legs) is capable of printing in colour.

I then spent about 50 hours researching which printer to get.  One useful website I used gave had different brands and printers along with the consumables.  This gave a very useful insight into how much it would cost to run longer term.  I narrowed my choice down to two printers.  One was a Kyocera and the other was the Epson WorkForce Pro WP-4545 DTWF.  I was torn between the two.  The Epson offered full colour and cheaper outlay, but there were less than 10 reviews online!  In the end I couldn’t take the risk of getting the Epson and decided on the Kyocera.

The main reasons why I chose the Kyocera FS-1035MFP:

  • Cheap(ish) to run.  The default toner is quoted at seven thousand two hundred pages and costs a little over £80.  Which means that each page is roughly 1.25 pence.  Also the Kyocera doesn’t need any significant replacements (drum, belt, etc.) until it’s done two hundred thousand pages.
  • I’d used a Kyocera before, as long as you follow the toner replacement guide on cleaning the printer, they are pretty reliable.
  • It has an auto document feeder on top which allows us to scan files to either our PCs or a network share.
  • It has a duplexer and Ethernet port built in.
  • It spits out pages, single sided or duplexed,  pretty quick

But it’s not colour.  The difference between black and white or a colour Kyocera laser was £500!  I couldn’t justify that…

So what’s it like?

Well, I didn’t read the instructions very well when I first switched it on.  I left he light bar locked, despite numerous warnings on various bits of paper.  The result was that when first switched on, it beeped and said we had to phone for support!  I couldn’t believe my eyes!  I wasn’t going to phone support, so I looked in the document again and noticed the warning, unlocked the light bar and switched it back on.  The error didn’t appear after that.

We copied a few sheets of paper to test out the speed.  I couldn’t believe how quick it could duplex scan and then print a duplexed copy!  It made the HP look like it was from the Stone Age.

Since then I’ve added automatic e-mail alerting into the administration page, tried out email sending, FTP sending, duplexing and most importantly PDF printing.  I’m not sure why the HP didn’t like PDFs but it used to take up to 5 minutes per page for PDF printing!

Email Sending

I started off by typing in the e-mail address into the printer screen and sending a copy of the document on the printer only to get an error back.  I suppose I should have thought about it a little; you need to configure the SMTP settings on the admin panel first!  Once setup and a few trials later, sending via email works well, but more than a few documents and the email size limit will be broken.

FTP Sending

I’ve spent the last 4 hours setting this up!  I have a Netgear DGN2200 router and already have an accessible USB drive, so I started by trying to use that.  I tried enabling FTP from the router and adding various details to the printers address book, unplugging the network cable/network switch, re-reading the manual, but nothing would work.  Add to that, every time the printer displays an error, it prints a page! 40 pages later 🙁 I set up an FTP server on my pc and managed to get it to print to that instead.

PDF printing

A page would take up to 5 minutes to print on the HP, but the same document took only 10 seconds to print a single sheet with 8 pages duplexed onto one page.

Videos and Admin Console Images

At the bottom of the page are some videos and images of the machine and admin console in action.

Overall

Positives

Very pleased.  It’s expensive (£500), but worth it so far!

Neutrals

It’s so big we haven’t got anywhere to put it at the moment.  We can’t put it in the sun lounge as that was probably what killed the last one.

The toner cartridge sticks up a little at the front edge which seems odd, but doesn’t seem to cause an issue.

Negatives

The error messages are less than intuitive…  There’s been a lot of trial and error.

Video

Images